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It couldn't be simpler, and when you're trying to stay on top of a never-ending flow of email, you want your process to be as simple and easy as possible. You just handle the mail and move it into your archive. Lastly, it can be maddeningly hard to find emails at a later date when they could be in any one of several folders, and each folder has hundreds of emails.Ī single archive makes it easy to move your emails from your inbox because you don't have to employ any thinking or decision-making resources.

Secondly, it can take quite a bit of effort to decide where an email should go-does an email from your colleague about why they might miss a project deadline go into the folder for that project? The folder for that person? A lessons-learned folder?-and decision making is both time-consuming and draining. That's quite a bold statement, so a little justification is needed.įirstly, a hierarchy of folders takes time to set up and maintain, time that would be better spent handling your emails.